Open Source Matters, Inc.
Full Board of Directors and Officers Meeting Minutes

Date: 2026-08-20
Start Time: 17:00 UTC
End Time: 18:40 UTC
Total time of meeting: 1 hour 40 minutes

Attendees

• President - Elisa Foltyn
• Vice President - Emmanuel Lemor
• Treasurer - Ufuk Avcu
• Production DC - Sigrid Gramlinger
• Outreach DC - Richard Gosler
• Secretary - Bruce Scherzinger

Apologies

• Operations DC - Carlos Cámara

Proxies

• Emmanuel Lemor for Carlos Cámara

Discussion Synopsis:

ToDo Items

• Dispositioned “Unclear” items in the ToDo_Tracker spreadsheet, for Production and President areas, and updated/assigned many of them. Others will review all items for their respective areas. New items arising during Full Board meetings

PRs #29 and #30 merged, closing the live computation and batched lookups work, and with them issues a href="https://github.com/joomla-projects/gsoc26_automated_workflow/issues/17" target="_blank" rel="noopener noreferrer" id="base-ui-_r_23m_" class="text-accent hover:underline underline-offset-[1px] focus-visible:outline-hidden hide-focus-ring focus-visible:shadow-focus

Duration: 12mins

Attendees:

Sigrid Gramliner, Christiane Maier-Stadtherr, David Jardin, Harald Leithner, Heiko Lübbe, Olivier Buisard

CMS Release Team (Stefan Wendhausen)

Release managers (names in alphabetical order)

Release 6.1 (Harald Leithner, Stefan Wendhausen):

6.1.3 Released 

Release 5.4 (Heiko Lübbe, Richard Fath):

1. Released 5.4.8
2. Over the next few weeks, we will be working on releasing the final bug-fix patch and will focus on integrating as many pull requests as possible

Maintainer Framework (N.N.):

Security fix in filesystem package has been released.

Security Strike Team (David Jardin)

1. Successful security release fixing 10 issues

This week was about what happens when automation goes wrong.

Added per item failure tracking to the item state table, so a rule that fails records why and when. That feeds three things: the automation log shows the reason, the failure email includes it, and the same reason is compared against the stored one so an administrator is not emailed every fifteen minutes about a fault they already know about.

Also made sure an unreadable rule can never take down a page or a scheduler run. Previously a malformed condition would throw, and depending on where it was evaluated that meant either a broken admin screen or a scheduler run that stopped partway. Now it is caught, reported against the item, and the run continues.

Added ItemStorage, which finds where an extension keeps its items without com_workflow needing to know the schema of every component, and used it to skip trashed and archived items. An editor who trashes something has taken it out

Open Source Matters, Inc.
Full Board of Directors and Officers Meeting

Date: 2026-08-06
Start Time: 17:00 UTC
End Time: 18:10 UTC
Total time of meeting: 1 hour 10 minutes

Attendees:

• Vice President - Emmanuel Lemor
• Treasurer - Ufuk Avcu
• Operations DC - Carlos Cámara
• Production DC - Sigrid Gramlinger
• Outreach DC - Richard Gosler
• Secretary - Bruce Scherzinger

Apologies:

• President - Elisa Foltyn

Proxies

• Sigrid for Elisa

Discussion Synopsis:

Treasurer

• Accounting basis for expense allocation and budget reporting – review of the current process and whether it should remain